Timesheets
On all pages within the Accounts Payable screen, timesheets are shown in a list format and include the following information:
| Field | Description |
|---|---|
| Reference | A unique timesheet number, including the related vacancy reference, assigned by TempRE. |
| NHS Organisation | Shows the NHS organisation linked to the timesheet. |
| Employment Type | The candidate's employment type for the vacancy or shifts listed in this timesheet, e.g., PAYE or LTD. |
| Candidate Name | The candidate associated with the timesheet. |
| Week Ending Date | Shows the timesheet week ending date. For payments, the week ends on Sunday. |
| Paid Date | On the Paid page, shows the scheduled or actual payment date. |
| Off Payroll Status | Shows a tick for timesheets where the Off Payroll Status is true, indicating the candidate will be paid via payroll. |
| Gross Value | Shows the total payment due to the candidate for each timesheet, before PAYE deductions. |
| Invoice | On the Processing and Paid pages, click the download icon to get related self-bill invoices. |
Gross value column
The Gross Value column on the Accounts Payable screen displays the gross value of the payment to be made to the candidate for each timesheet (subject to PAYE deductions). The value displayed is calculated as follows:
| Engagement type | Gross value column calculation (Accounts Payable screen) |
|---|---|
| All engagement types: Bank, Collaborative Bank, National Bank, Agency Direct Employment, and Standard Placement. | Pay Rate x Hours + Expenses |
Adjustments (only available if NHS organisation permits it)
You may adjust timesheets before, during, or after payment. The correction process depends on the payment stage:
- If adjustments are made before payment (on the Payment Due page), edit the original timesheet.
- If adjustments are made after payment has started (on the Processing or Paid pages), a new adjustment timesheet is created. This is linked to the original reference and includes "ADJ" and a unique number. All original pay elements, such as pension and employer National Insurance contributions, are included.
Self-bill invoices
Self-bill invoices provide a summary of each approved timesheet, including total hours worked, gross pay, and VAT details. TempRE creates these invoices for candidates listed as Limited Company Contractors or Umbrella Company Contractors in their profile's Payment section. These candidates contract their services through their own company and have supplied this information to the NHS organisation or supplier.
Self-bill invoices are generated when timesheets are processed and can be downloaded from the Processing page in Accounts Payable. Once a timesheet is marked as paid, the invoice moves to the Paid page. If a timesheet returns to Payment Due, the related self-bill invoice is discarded.
LTD candidates can be paid either off payroll or non-off payroll:
- Off payroll: Payment is made to the candidate’s nominated bank account. Payslips and self-bill invoices can be downloaded from their profile.
- Non-off payroll: Payment is made via Bacs to the nominated bank account. LTD candidates are responsible for paying the relevant tax to HMRC, as shown on the self-bill invoice. Invoices can be downloaded from their profile.
Note: UMB candidates are always paid by suppliers and are always non-off payroll.