Managing accounts receivable

Viewing invoices and marking as Payment Received

The Accounts Receivable screen lets you track invoices where payment is due to you.

1. Select Finance in the TempRE menu and choose Accounts Receivable
2. The Accounts Receivable screen will open
3. The Timesheets Due for Pro Forma page shows timesheets without created invoices
   Note: You do not need to create Pro Forma invoices; Liaison Workforce does this automatically. Once created, invoices appear on the Unpaid Pro Forma Invoices page.
4. On the Accounts Receivable screen:
   - Select the relevant page for the timesheet or invoice stage you want to process: Timesheets Due for Pro Forma, Unpaid Pro Forma Invoices, Pro Forma Invoices in Processing, Paid Pro Forma Invoices, or Payment Received Pro Forma Invoices
   
   Refer to the steps below for each page:
   - Use filters to find specific timesheets or invoices
   - On the Timesheets Due for Pro Forma page, use the Filter By fields to show the required timesheets

Matching timesheets without invoices will be displayed.

View timesheet details

1. On the Unpaid Pro Forma Invoices page, use the Filter By options to locate specific invoices
2. Invoices issued by Liaison Workforce that are unpaid will be displayed

Note: NHS organisations can review unpaid invoices before approving payment.

Exporting invoices

1. In the Accounts Receivable list, select the unpaid invoices to export, click Action on selected and choose Export
2. In the Report Options, select CSV or Excel as the format and click Get Report
3. The file Unpaid Pro Forma Invoices will be saved to your device
4. Once you have exported this, you can find the email address to send the invoice to, listed on the Send Invoice To column on the Unpaid Pro Forma Invoices tab on TempRE

Marking invoices as Payment Received

1. In the Accounts Receivable list, select the paid invoices, click Action on Selected, then choose Mark as Payment Received
2. In the dialog, select the payment date and click Mark as Payment Received
3. The invoices will appear on the Payment Received Pro Forma Invoices page

Downloading invoices

1. In Accounts Receivable, click Download next to the required invoice
2. The invoice will open or download to your device
3. On the Pro Forma Invoices in Processing page, use Filter By to locate specific invoices. Only invoices being processed are displayed

Note: Invoices appear here only if your NHS organisation manages its own invoices. If Liaison Workforce manages invoices via the disbursement service, none will be shown.

Viewing the audit history of timesheets or invoices

1. Select Finance from the TempRE menu and click on Accounts Receivable in the Finance menu
2. The Accounts Receivable screen will open
3. Use the Filter By fields to find the relevant timesheets or invoices
4. Select the timesheet or invoice from the list and click View Audit History
5. The Audit History dialog shows details such as the user, date, activity, and status changes for the selected item