Submitting timesheets
To submit:
- Go to Timesheets and open the relevant timesheet (Open or Disputed)
- Expand timelogs to check details
Adjusting hours
Confirmed hours show in green.
- For extra hours, adjust times; added hours appear in red and need a note
- For fewer hours, adjust times; unworked confirmed hours show in grey
Setting break lengths
If the NHS has a break policy, enter breaks before submitting. Use arrows to adjust in 5-minute steps. Breaks must be multiples of 5 minutes or an error occurs.
If no policy exists, record breaks as unpaid and exclude them from hours.
Marking shifts not worked
Confirmed hours appear in green when the Worked? slider is set to YES.
- If no hours were worked, set Worked? to NO; these hours appear grey
- If you set a shift to not Worked, only you can set it back to Worked
- You need to submit the timesheet in order for them to be marked as "Did Not Work".
- If you cannot change from NO to YES, contact the NHS organisation (they may auto-mark unsubmitted timesheets as "Did Not Work" after 90 days)
Specifying on-call shift locations
For on-call shifts, specify hours worked on-site or off-site. For mixed locations, add multiple On Call Hours entries:
- Click Edit for On Call in the timelog
- Select location and time range, add entries as needed, then click Save
Adding or editing timelog notes
To add or edit notes:
- Click Add note (if none) or Edit note (if existing)
- Enter or update the note and save
If expenses are needed, click here for the steps on how to action.
Submitting timesheets
- Select timelogs, then click Action on selected > Submit
- Review the Submit Timesheet dialog with timelog count, totals, and authoriser
- If blocked by outstanding candidate tasks, complete these first
- Optionally add Additional Recipients
- Agree to Terms and Conditions and submit
Note: Timelogs spanning weeks are split into weekly timesheets for payroll, processed from Monday.